Records & Registration Services

The University Registrar oversees the Office of Records & Registration, which is responsible for maintaining the integrity and privacy of our students' academic information. To learn more about your legal rights as a student regarding your records, click here.

Law student records are maintained by the Law Registrar. Law school students wanting to submit transcript requests, however, should do so through the University Registrar, using the instructions below. (The only exception is law students attempting to transfer to another law school, who should request their transcripts through the Law Registrar.)

The best way to notify GGU when you change your postal or e-mail address is through GGU4YOU. After logging in, click on the "Profile" tab, and then the "edit address or e-mail" a link underneath the "Student System Profile" section. This will bring you to the Address Change page. GGU will update your contact information within two business days.

If you do not have GGU4YOU access, submit your new information via:

To have your name changed in the university's database, submit a signed and dated written request to the address or fax number above. The request must include sufficient supporting documentation such as a copy of a marriage license or copies of both your old and new drivers licenses. If you submit documentation showing only the new name, it must also include your Social Security number.

SERVICE	PROCESSING TIME	FEE (non-refundable)
REGULAR	Sent out within 10 business days via regular mail delivery	$5 per transcript
EXPRESS Must be submitted by 4 pm.	Sent out the next business day via overnight delivery (second-day delivery to PO boxes and international addresses)	$5 per transcript + $15 per US address $30 per international address

Two ways to request a transcript:

• If you want Regular Service AND have a GGU4YOU account, submit your request online After logging in, click on the "Student" tab, then "Academics" on your top right hand side, go to the link underneath "Request a Transcript" section. This will bring you to the Transcript Request page.
• If you want Regular Service and do NOT have a GGU4YOU account OR you want Express Service, download our Transcript Request form. You will need Adobe Acrobat Reader, as this is a PDF.

• Your name while attending GGU
• Daytime phone number
• E-mail address
• Approximate dates of attendance
• Names and addresses of recipients
• Payment in the form of:
• Check or money order made out to "Golden Gate University", or
• VISA, MasterCard, or American Express number (include expiration date and your billing address)
• Signature and date

Your transcript will show:

• The numbers, titles, and grades of courses completed at GGU.
• Totals of credit awarded in transfer from all post-secondary institutions.
• Totals of credit awarded for tests such as CLEP, DANTES, etc.
• Degrees or certificates earned.
• Term and graduation honors, such as "Dean's List", "cum laude", "with high honors", etc.
• Term grade-point averages (GPA).*
• Academic level (undergraduate, graduate, doctoral or law) GPA.* The GPA begins calculating anew after a degree has been awarded.

*Only GGU courses are included in the grade-point average calculation.

Please note:

• We issue transcripts in their entirety only; we will not process requests asking to exclude a degree program or academic level.
• We do not issue unofficial transcripts.
• We do not refund fees for canceled requests.
• We do not release transcripts for students with outstanding tuition balances or uncompleted financial aid exit interviews. If we find an obligation exists, the Office of Student Financial Services will contact you. If you do not resolve the matter with them within 30 days, we will return your request, along with any checks or money orders you've submitted.

Individuals who need their transcript and or diploma notarized, in order to be authenticated by the California Secretary of State to become legal outside of the United States, should contact University Registrar Steven Lind for assistance.

Since students can view and screen print grades online through GGU4YOU, our office does not mail grade reports automatically at the end of terms. We will mail them upon request, however. The request must come directly from the student, and will only be mailed to the address we have on record for that student. To make a request, call 415-442-7200 or e-mail records@ggu.edu.

To have your grades mailed to someone other than yourself, please submit a Grade and Tuition Verification Form.

Students
Our office electronically transmits our students' enrollment status information to The National Student Clearinghouse every month; we transmit confirmations of student's degrees every three months. We direct lenders, potential employers, and other agencies go to the Clearinghouse to update their records.

You may request Golden Gate University issue a hard-copy verification of your enrollment status, degree, anticipated degree date, or academic program to any person or organization you desire, including yourself.

• If you have a GGU4YOU account, you can submit a request here.
• If you do not have a GGU4YOU account, and/or also want to verify your cumulative GPA, download and submit an Enrollment, Degree, & GPA Verification.

Verifications are free of charge, and take up to three business days to process.

Degree or Enrollment Verifiers
Golden Gate University has authorized The National Student Clearinghouse to provide verification of all of our students' degrees and enrollments. You can submit a request to The Clearinghouse via:

Your student ID card will show your student ID number, allows you access to the library and computer labs, and can be used for discounts at certain businesses such as museums or theaters. You receive an ID card when you first enroll in courses, along with a sticker identifying the term for which you're registered. Stickers are issued every term, and the card is invalid without a current term sticker. We will not issue you a student ID card unless you present us with a government issued photo ID, such as a drivers license or passport.

You should have your ID card at all times when you are on campus, and be ready to present it to any GGU personnel if asked.

There is no charge for the initial ID card. If you lose it, the replacement fee is $10.

All GGU sites issue IDs, but currently only the San Francisco, San Jose, Monterey Bay,and Walnut Creek sites have the capacity to issue photo-ID's. You can replace your non-photo ID with a photo ID at no charge by visiting any of these sites during business hours.